Owning your own email server enables a business to have complete control over its emails. Usage polices can be set and enforced, incoming messages can be scanned, messages can be stored as they come in, scanning for viruses and spam can be performed at any time.

Additionally a business gains in the following aspects:

Privacy

Worrying about personal information or messages being read by someone outside the company isn’t necessary when a business controls its own mail server. The information is stored and protected by the owner of the mail server.

Users can be added immediately

It isn’t necessary to wait until someone else gets around to adding new users. Since the mail server is owned by the company wishing to add new users to the system, this alteration can be made right away. Name changes can be made and even aliases can be added to existing users without the wait. It’s also a simple task to create lists of specific users for sending mass emails out to an entire group with a single click.

Mailbox charges are avoided

The owner of the mail server doesn’t have to pay anyone else for mailbox usage. Even though the cost some ISPs charge is minimal, it’s an amount of money saved in the long run.

Assign special tasks to specific email addresses

For instance, certain email addresses can be set to trigger machines that will print a copy of the email or send a fax. Other assignments might include the archival of particular messages on a CD or the sending of specific documents to the sender of the original email message – also known as an Autoresponder.

Mail is faster

Not only is the mail delivered quickly throughout the company, but any mail coming in is received immediately. When a company doesn’t have its own mail server, internal and incoming messages all have to be routed to the distant server before they are delivered. Depending on how slow the server is to connect, the messages may not be received for quite some time. A business with its own mail server eliminates the lag time between sending and receiving messages.

KSupport Ltd staff can provide the best suited tailor-made solution according to your business’ needs.
Feel free to contact us for a free consultation